Register your company in Poland

Step 1: Research and planning

The foundation of a successful entry into the Polish market lies in thorough research and meticulous planning. Understand the local business environment, market dynamics, and legal requirements.

With comprehensive knowledge of both local nuances and international standards, your research will be supported to ensure a strategic approach to your business expansion.

Step 2: Choose a business structure

Poland offers various business structures, including sole proprietorship, partnership, and limited liability company (Sp. z o.o.). Each structure comes with its own set of advantages and implications.

Choose the most suitable structure for your business, considering factors such as liability, tax implications, and management requirements.

Step 3: Verify your business name

Selecting a unique and meaningful business name is crucial. Verify the availability of your chosen name with the National Court Register (KRS) to avoid conflicts with existing businesses.

Ensure that the selected name aligns with local regulations and is distinctive, reducing the risk of legal disputes in the future.

Step 4: Draft Articles of Association

For companies opting for a Sp. z o.o. structure, drafting Articles of Association is a mandatory step. These articles outline the company’s internal regulations and governance structure.

We can assist in creating Articles of Association that comply with local regulations while serving the specific needs of your business.

Step 5: Register with the National Court Register (KRS)

The formal registration process involves submitting necessary documentation to the National Court Register (KRS). Ensure that all required documents, including the Articles of Association and identification documents, are accurately prepared and submitted for swift and efficient registration.

Step 6: Obtain a Polish tax identification number (NIP and REGON)

Every company in Poland needs a Tax Identification Number. Parakar guides businesses in obtaining both the Tax Identification Number (NIP) and the Statistical Number (REGON), ensuring compliance with Polish tax regulations. This step is crucial for conducting business transactions and fulfilling tax obligations.

Step 7: Create a digital mailbox

Companies will need to be entered into the database of electronic addresses (BAE) maintained by the Polish Ministry of Digitalization and must establish the
prescribed form of digital mailbox for official (tax office, court etc.) correspondence.

Step 8: Acquire Qualified Electronic Signature (QES)

A Qualified Electronic Signature, with the same legal power as a handwritten one, enables remote activities. In Poland, it’s provided by accredited Qualified Trust Service Providers, following the European eIDAS Regulation.

Step 9: Open a business bank account

Setting up a business bank account is essential for financial transactions. Parakar’s expertise extends to assisting companies in navigating the Polish banking system, ensuring all necessary documentation is in order for a seamless account opening process.

Step 10: Employment contracts and compliance

If your business involves hiring employees in Poland, ensure compliance with Polish employment regulations. Make sure that the employment contracts adhere to labour laws and the Polish social security system.

Step 11: Stay informed and compliant

Polish regulations and business practices may evolve. Stay informed on any changes in local laws that may impact your business. Regular compliance checks and updates ensure that your company remains on solid legal ground.